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February 9, 2010 Regular Town Board Meeting
Regular Town Board Meeting February 9, 2010 Sue Ann Bruce called the meeting to order. The Pledge of Allegiance was recited. Roll call of officers was taken. All board members were present except for Scott Khalar. Sue Ann Bruce – Chairperson, Sherrie Craft – Supervisor, Rose Graves – Treasurer and Nora Anne Moss – Clerk. The clerk verified that the meeting was published and posted. Discussion was held on audio recording the board meetings. S. Craft made a motion to begin audio recording the meetings. S. Bruce seconded the motion and motion carried. Discussion was held on updating the Public Records Fee Schedule. S. Craft made a motion to approve the revised schedule. S. Bruce seconded the motion and motion carried. This will be posted on the posting boards. S. Craft made a motion to approve the minutes of the previous meeting as written. S. Bruce seconded the motion and motion carried. Tom Stewart was in attendance. Marty Kasinskas from the DNR was in attendance and gave an update on the FireWise grants that the town had applied for. The town was awarded a $10,000 grant to be used to reclaim road right of ways and $1250 was awarded for the Fire Department’s Family Fun Day. Correspondence was reviewed. The only permit that was issued by Douglas County was for a land use permit at 7607 S. State Road 27. Payment to the Town of Barnes for uncollectible costs incurred by Highland residents due to medical emergencies was discussed. Tom Renz gave a summary of how the billing system works between the Town of Barnes and Gold Cross Ambulance. This will be put on the agenda next month. A proposal by Arch Heating and Cooling, Inc. for a maintenance agreement for the heating and cooling systems at the town hall and town garage was discussed. The cost of is $666 a year. S. Craft made a motion to accept this proposal. S. Bruce seconded the motion and motion carried. S. Bruce noted that this money will come from the savings of having her fax line disconnected at her house due to being able to receive information electronically or through the fax at the town hall. S. Bruce gave a report on the recent WTA meeting. Discussion was held on donating money to the Humane Society. This will be put on next month’s agenda. A resolution to Oppose DOR County Assessment Proposal was discussed. This will be put on next month’s agenda. S. Bruce appointed Will Kiefer to represent the Town of Highland on the Douglas County Hazard Mitigation Planning Committee. There was no Equipment and Roads report due to S. Khalar being absent. S. Craft gave the Grounds, Building and Recycling report. She is looking into holding a Collection Day. Constables report was 2 calls. There was no activity for the Cemetery. Will Kiefer gave an update on the printing of the Comprehensive Plan. Ron Cairns gave the Fire Department report of 2 EMS calls and 1 Fire Call. The Fire Department By-Laws was discussed. The attorney has reviewed this and made recommendations in the wording of the document. S. Craft made a motion to accept these revisions. S. Bruce seconded the motion and motion carried. R. Cairns has ordered 13 sets of Wildland clothing with the DNR 50/50 grant. We have been awarded the 2009 FEMA Grant for $19,599. Our cost will be $1201 for a total purchase price of $20,800. R. Cairns asked for board approval to hire the same grant writer to apply for the 2010 FEMA grant to purchase radios and pagers for the Fire Department. This will be put next month’s agenda. R. Cairns has applied for a grant for a 6 wheeled ATV. R. Cairns stated that he is sending a letter of termination to Todd Carlson. Marvin Landreth gave an update on the FireWise Fun day to be held in June. R. Cairns stated that he has been asked to provide a demonstration of equipment at the Beauregard Lake Association meeting to be held on Memorial Day. He has agreed to this. Discussion was held on putting “Town of Highland” signs up on the highways. S. Bruce made a motion to approve the following purchase orders: $15.08 for office supplies, $286 for First Responder Refresher Classes, and $206.56 for fenders and mud flaps for the brush truck. S. Bruce made a motion to approve the application from Meredith Anderson to become a Junior Fire Fighter contingent upon receiving all required paperwork. S. Craft seconded the motion and motion carried. S. Craft made a motion to approve the disbursement requests. S. Bruce seconded the motion and motion carried. Rose Graves gave the Treasurer’s Report. S. Craft made a motion to accept the report as read. S. Bruce seconded the motion and motion carried. Beginning Balance: $201,660.48 Total Receipts: $401,862.53 Total Disbursements: $ 31,160.80 Ending Balance: $572,362.21 The next Regular Town Board Meeting will be held Tuesday, March 9, 2010 at 7:00 p.m. at the Highland Town Hall. S. Craft made a motion to adjourn the meeting. S. Bruce seconded the motion and motion carried. Meeting was adjourned. Respectfully submitted by, Nora Anne Moss Town Clerk Also present: George Kornstad, Jim Kotera, Sandra Carlson, Andy Moss, Mitch McGee, Tom Renz, Larry Schaller, Doreen Schaller, Gary Amys, Sherry Amys, Marvin Landreth, Donna Khalar, Allan Coleman, Will Kiefer, Ron Cairns, Marty Kasinskas, Tom Stewart