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January 12, 2010 Regular Town Board Meeting
Regular Town Board Meeting January 12, 2010 Sue Ann Bruce called the meeting order. The Pledge of Allegiance was recited and all Board Members were present. Sue Ann Bruce – Chairperson, Scott Khalar – Supervisor, Sherrie Craft – Supervisor, Nora Anne Moss – Clerk, and Rose Graves – Treasurer. No one spoke during the public comment section. The Clerk verified that the meeting was published and posted. Discussion was held on audio or video taping the meetings. S. Bruce gave a statement regarding a policy she would recommend. Recordings need to held for 90 days after the minutes of the meeting has been approved. The Town could charge for the cost of providing copies to the public. The Clerk raised the question of how a written transcript of the recording would be provided and asked that it be specified in the policy. S. Khalar and S. Craft would like to review the policy before acting on it. This will be put on the February agenda. S. Craft made a motion to approve the minutes from the previous meetings: December 8, 2009 and December 17, 2009. S. Khalar seconded the motion and motion carried. There were no county representatives present. Correspondence was reviewed. Permits issued by Douglas County were reviewed. Discussion was held on covering the cost of Barnes Ambulance services when there were costs that were not reimbursed through the patient or the patient insurance. This money would be added to the tax roll. Mitch McGee from the Town of Barnes was present to answer questions but was unfamiliar with the specifics of this request. This will be put on the February Agenda for further discussion when hopefully Tom Renz will be available to answer questions. John Prohaska’s correspondence was discussed. S. Khalar made a motion to consider this issue closed unless further correspondence was received. S. Bruce seconded the motion and motion carried. S. Craft abstained due to personal reasons. S. Craft made a motion to contribute $100 for Superior Days. S. Khalar seconded the motion and motion carried. S. Khalar gave the Equipment and Roads report. A few minor breakdowns and the roads are snow covered and slippery. S. Craft gave the Grounds, Building and Recycling Report. She stated that there were new lights installed by the entrance to the hall. Larry Schaller gave the Constable’s Report of 1 vehicle in the ditch. Will Kiefer gave the Cemetery report of 1 spring burial planned. W. Kiefer stated no activity for the Plan Commission. Ron Cairns gave the Fire Department report of 2 EMS calls and no fire calls. He submitted purchase orders for approval. Division of Gaming - $25.00, Legacy Distribution - $260.00 and $200.00, Zenith Spring - $541.76, Marvin Landreth - $64.50, WITC Superior - $18.56, Jefferson Fire - $995.00, 863.00, $125.00, Arrowcraft Products - $1157.00, Columbus Supply Co - $25.49, Tri State Business $156.74, and $180.89, Copp’s - $250.00, FDSOA - $95.00. S. Khalar made a motion to approve these requests. S. Craft seconded the motion and motion carried. R. Cairns stated that Dawn Ross had completed the EMS binder that was required by the state to be completed by December 31, 2009. D. Ross has over 90 hours of time in completing this. R. Cairns stated that a pediatric EMS bag has been donated. He is closing out the FEMA 2008 grant. The FEMA 2009 grants are still being awarded and we are still in the running. He has had no further word on the DNR 50.50 grant. S. Bruce gave a summary of the FireWise grants she has submitted. One would be used for the widening of the fire lanes for $21,000. This is a 50/50 grant but we can match “in kind” with our employee’s and our equipment. R. Graves raised the question if this would affect our Transportation Aids. S. Bruce will check into this. The other grant applied for is for $2500 for a FireWise Fun Day to be held June 12, 2010. This is also a 50/50 grant that we can match with manpower. Marvin Landreth gave a presentation on the preliminary plans for this. He is actively seeking contributors, vendors and volunteers. S. Craft made a motion to approve the Disbursement Requests. S. Khalar seconded the motion and motion carried. R. Graves gave the Treasurer’s Report. S. Khalar made a motion to approve the report as stated. S. Craft seconded the motion and motion carried. Beginning Balance: 79,871.10 Total Receipts: 269,028.55 Total Disbursements: 147,239.17 Ending Balance: 201,660.48 No one spoke during the Public Comment section. The next Regular Town Board Meeting will be held Tuesday, February 9, 2010 at 7:00 p.m. at the Highland Town Hall. S. Craft made a motion to adjourn the meeting. S. Khalar seconded the motion and motion carried. Meeting was adjourned. Respectfully submitted by, Nora Anne Moss Town Clerk Also present: Jim Kotera, Andy Moss, Will Kiefer, Ron Cairns, Larry Schaller, Doreen Schaller, George Kornstad, Sandy Carlson, Donna Khalar, Marvin Landreth, Sherry Amys, Mitch McGee, Allan Coleman